Closing Date: 19 May 2023
Salary: £21,255 (Real Living Wage)
Length of Contract: 12 months
We are seeking to appoint an administration assistant trainee in the busy constituency office of Chi Onwurah, Labour Member of Parliament for Newcastle upon Tyne Central constituency. On the job training will be provided during the one year traineeship which will give you knowledge and skills alongside solid work experience to move on to an administration role elsewhere. We are looking for a committed, enthusiastic and flexible member of the team for twelve months. The office is located close to Central Station.
Job description : To be trained to provide support for a full range of administrative, secretarial and IT duties using Microsoft Office, e-mail and internet; including:- • Using Microsoft Word, Excel and One Note to produce and maintain documents, correspondence, spreadsheets and databases including financial records • Using Outlook e-mail , contacts & calendar for communication and diary management • Answering the telephone, speaking to callers & taking messages • Making travel bookings and producing directions • Ordering office supplies and making payments • Use of internet/Parliamentary intranet for research • Opening and directing post and preparing outgoing mail • Photocopying & scanning documents moving towards paper free office • Maintaining filing system and creating archives • Producing data for meetings and reports • Admin assistance to All Party Parliamentary Groups • Training to use Caseworker software in order to input data, create responses & produce mail outs • Update MP’s website as required, using WhatsApp, Facebook & Twitter • Adhere to Data Protection Act principles and respect the confidentiality of data at all times • Other duties as and when required assisting with the work of other colleagues as required Contract details: Probationary period of 3 months, with one month’s notice for either party. Hours – 37.5 hours per week (9-5 with half hour for lunch) Qualifications required Must have GCSE at grade C or above in English Language or equivalent. Future prospects This is a one year training role, on completion the trainee would be ready to move on elsewhere. That could be to complete further qualifications or to a suitable post. Person specification & personal qualities on website. Note: security clearance requires UK address for 3 out of the last 5 years.
Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.
Closing Date: 19 May 2023
Interviews planned for Thurs 25th May
Start date: Monday 5 June
Applications: Please send a covering e-mail (subject APPLICATION) with your CV to firstname.lastname@example.org