Admin Assistant trainee
We are seeking to appoint an administration assistant trainee in the busy constituency office of Chi Onwurah, Labour Member of Parliament for Newcastle upon Tyne Central constituency. On the job training will be provided during the one year traineeship which will give you knowledge and skills alongside solid work experience to move on to an administration role elsewhere. Full details are below, we are looking for a committed, enthusiastic and flexible member of the team for twelve months. The office is located close to Central Station, Salary is above real living wage.
Closing date has been extended to Thursday 31st March
Applications: Please send a covering e-mail (subject APPLICATION) with your CV to carol.stanners@parliament.uk
Job description :
To be trained in the following job duties:
To provide support for a full range of administrative, secretarial and IT duties using Microsoft Office, e-mail and internet; including:-
- Using Microsoft Word, Excel and One Note to produce and maintain documents, correspondence, spreadsheets and databases including financial records
- Using Outlook e-mail , contacts & calendar for communication and diary management
- Answering the telephone, speaking to callers & taking messages
- Making travel bookings and producing directions
- Ordering office supplies and making payments
- Use of internet/Parliamentary intranet for research
- Opening and directing post and preparing outgoing mail
- Photocopying & scanning documents moving towards paper free office
- Maintaining filing system and creating archives
- Producing data for meetings and reports
- Admin assistance to All Party Parliamentary Groups
- Training to use Caseworker software in order to input data, create responses & produce mail outs
- Update MP’s website as required, using WhatsApp, Facebook & Twitter
- Adhere to Data Protection Act principles and respect the confidentiality of data at all times
- Other duties as and when required assisting with the work of other colleagues as required
Contract details:
Duration – one year, with a probationary period of 3 months, with one month’s notice for either party.
Pay – £19,500 annual salary
Hours – 37.5 hours per week (9-5 with half hour for lunch)
Person specification :
Desired skills
- Good communication skills
- Good organisational skills
- Ability to work well in team as well as individually
- Ability to follow instructions accurately
- Pleasant and competent telephone manner
- Good interpersonal skills
- Good IT and typing skills
- Ability to work under pressure
- Ability to prioritise workload
- Ability to maintain high standard of work at all times
- Ability to adhere to and apply strict rules of confidentiality
- Ability to be flexible and a genuine willingness to undertake any tasks which could reasonably be expected of someone in this capacity
Personal qualities
| The applicant must possess the following qualities: |
- Methodical approach to work
- Trustworthy
- Friendly
- Presentable
- Professional
- Punctual with good attendance
- Hardworking and self-motivated
- Reliable
- Keen and willing to learn
- Flexible
- Confident
Qualifications required
Must have GCSE at grade C or above in English Language or equivalent.
Future prospects
This is a one year training role, on completion the trainee would be ready to move on elsewhere. That could be to complete further qualifications or to a suitable post.
Things to consider
Please note that Parliamentary Security Clearance is required for this role.