Admin Assistant trainee – living wage salary Approx: £21,255pa

Admin Assistant trainee

We are seeking to appoint an administration assistant trainee in the busy constituency office of Chi Onwurah, Labour Member of Parliament for Newcastle upon Tyne Central constituency.  On the job training will be provided during the one year traineeship which will give you knowledge and skills alongside solid work experience to move on to an administration role elsewhere. Full details are below, we are looking for a committed, enthusiastic and flexible member of the team for twelve months. The office is located close to Central Station, Salary is living wage.

Applications: Please send a covering e-mail (subject APPLICATION) with your CV to carol.stanners@parliament.uk

closing date Mon 13th March

Interviews planned for Wed 15th March

Start date Mon 17th April

Job description :

To be trained in the following job duties:

To provide support for a full range of administrative, secretarial and IT duties using Microsoft Office, e-mail and internet; including:-

  • Using Microsoft Word, Excel and One Note to produce and maintain documents, correspondence, spreadsheets and databases including financial records
  • Using  Outlook e-mail , contacts & calendar for communication and diary management
  • Answering the telephone, speaking to callers & taking messages
  • Making travel bookings and producing directions
  • Ordering office supplies and making payments
  • Use of internet/Parliamentary intranet for research
  • Opening and directing post and preparing outgoing mail
  • Photocopying & scanning documents moving towards paper free office
  • Maintaining filing system and creating archives
  • Producing data for meetings and reports
  • Admin assistance to All Party Parliamentary Groups
  • Training to use Caseworker software in order to input data, create responses & produce mail outs
  • Update MP’s website as required, using WhatsApp, Facebook & Twitter
  • Adhere to Data Protection Act principles and respect the confidentiality of data at all times
  • Other duties as and when required assisting with the work of other colleagues as required

Contract details:

Duration – one year, with a probationary period of 3 months, with one month’s notice for either party.

Pay £21,255 annual salary

Hours – 37.5 hours per week (9-5 with half hour for lunch)

Person specification :

Desired skills

  • Good communication skills
  • Good organisational skills
  • Ability to work well in team as well as individually
  • Ability to follow instructions accurately
  • Pleasant and competent telephone manner
  • Good interpersonal skills
  • Good IT and typing skills
  • Ability to work under pressure
  • Ability to prioritise workload
  • Ability to maintain high standard of work at all times
  • Ability to adhere to and apply strict rules of confidentiality
  • Ability to be flexible and a genuine willingness to undertake any tasks which could reasonably be expected of someone in this capacity

Personal qualities

The applicant must possess the following qualities:

 

  • Methodical approach to work
  • Trustworthy
  • Friendly
  • Presentable
  • Professional
  • Punctual with good attendance
  • Hardworking and self-motivated
  • Reliable
  • Keen and willing to learn
  •  Flexible
  • Confident

 

Qualifications required

Must have GCSE at grade C or above in English Language or equivalent.

Future prospects

This is a one year training role, on completion the trainee would be ready to move on elsewhere. That could be to complete further qualifications or to a suitable post.

Things to consider

Please note that Parliamentary Security Clearance is required for this role.

Work for MP link: http://www.w4mpjobs.org/JobDetails.aspx?jobid=87988

 

Sent on behalf of Chi Onwurah MP

by

Carol Stanners

Secretary to Chi Onwurah

Labour MP for Newcastle upon Tyne Central

Shadow Minister Science, Research & Innovation

0778 364 3183

 

Suite 24

7-15 Pink Lane

Newcastle upon Tyne

NE1 5DW

If you would like to know more about how we use your personal information and what rights you have to control that use or to have it deleted, please read our privacy notice which you can find fully detailed on Chi’s website: https://chionwurahmp.com/2018/05/privacy-and-data-policy/

Catch up with Chi’s constituency and parliamentary work at

https://chionwurahmp.com/mps-report-newsletter/

& sign up for Chi’s regular newsletter by emailing carol.stanners@parliament.uk

 

 

 

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